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Competition Conditions

GENERAL CONDITIONS

1.       The Eisteddfod is open to amateurs only, excepting in “Open” classes which are for competitors of any age - professional or amateur.

2.       Competitors are responsible for royalty payments, if any.  The Society will accept no responsibility for copyright infringements. Copyright By law: Entrants may perform only from original or licensed copies from publishers. Adjudicator's and accompanist's copies may be photocopies which must be destroyed after the performance.

3.       The use of video cameras, cameras and mobile phones is strictly prohibited.  Offenders will be removed from the theatre.  Performance items are copyright and therefore the venue hire prohibits the use of these devices during performance.

4.       During any sessions, a press photographer may be present, if you are concerned about this, contact the photographer.

5.       Movement in the auditorium during a performance will not be permitted.  Patrons are requested to wait until the end of each section before moving, thereby giving competitors the respect they deserve. There is to be NO movement between backstage and the theatre auditorium, only the teacher and one assistant to be backstage.

6.       A competitor's age shall be determined as at the 1st day of January 2023. A competitor’s Certificate of Birth may be requested.

7.       Entry fees must be paid at time of lodging in order to validate your entry.  Entries may be paid online by direct bank transfer or credit card.  Unpaid entries will be automatically deleted after 5 days. Primary and high school entries needing order number are exempt.

8.       The Committee reserves the right to refuse any entry and will not be responsible for any incorrect entry.

9.       The Committee reserves the right to alter or amend the program at any time.

10.     The Committee reserves the right to substitute adjudicators.

11.     A competitor must not use the same item more than once during the Eisteddfod.

12.     Where competitors are performing in solo/duo/trio classes, no competitor shall be allowed to appear twice in that class.

13.     The Adjudicator has the right to disqualify any competitor whose item is deemed unsuitable.

14.     All house lights, stage lights and curtain will be controlled by the technician or Stage Manager.

15.     Any lighting requests must be handed to the Eisteddfod Office in writing 24 hours prior to performance. Lighting is only available in Concert Party Entertainment, Scene or One Act Plays and Open Dance Groups.

16.     The conductor of any vocal or verse speaking choir may be professional. Members of competing choirs must be bona-fide members of that choir. Conductors must not sing or speak with any choir. Choirs may be disqualified for any breach of this rule.

17.     Time limits in all classes will be STRICTLY MONITORED. An item may be shorter than the limit specified, but not exceed it. Entrants whose performance exceeds the time limit may forfeit any placing and be eligible for comments only.

18.     When using firearms, shooting blanks or toy guns – proof of appropriate license/permission must be provided to the Committee 14 days prior to performance. No lighted candles, sparklers, lighted cigarettes or any naked flames are permitted.

19.     Competitors who restart a performance will be awarded points and/or placings at the Adjudicator’s discretion.

20.     A competitor’s dress, grooming, posture and presentation are an important part of their performance and will be taken into consideration by the Adjudicator.

21.     Competitors will not be transferred from one class to another if incorrectly entered unless the error is the fault of the Committee. Please check thoroughly your entry invoice and if an error appears please contact the Committee immediately.  All competitors must appear in the order as shown in the program.

22.     If less than three entries are received in any class, the Committee reserves the right to cancel or combine classes. No class with one entry will proceed, except at the discretion of the Committee.

23.     In all classes in which not more than three competitors perform, only first prize will be paid.

24.     In the event of a tie for first place, the first and second prize money will be divided equally between the tied competitors. In this case there will be no second prize awarded. In the event of a tie for second place, the second-place prize money will be divided between the competitors.

25.     Aggregate awards will be allocated points on the basis of 3 for first, 2 for second and 1 for third.

26.     The Committee reserves the right for the media or official photographers to be present for promotional purposes. Competitors’ names or photographs may be used by the media for this purpose. If for any reason competitors photographs are not to be publicized it is the responsibility of the school or guardian to provide notice in writing to the Eisteddfod Society prior to their performance.

27.     The Society does not accept liability for loss or injury to persons or property during the Eisteddfod.

28.     Props and Scenery.  Props are defined as simple hand-held items that competitors can bring on stage by THEMSELVES and are only permitted if actually used in the routine/performance. Examples of these are a bunch of flowers, a teddy bear or basket, etc. There will be two chairs, a small table and a coat stand available for competitor use. Each entrant is responsible for placing and removing their items on stage, the STAGE MANAGER MAY assist. Parents and teachers are not allowed to assist with any props. All props must be removed from the venue immediately after use. NO FREE-STANDING SCENERY IS ALLOWED. For clarification regarding this ruling please email: devonporteisteddfod@yahoo.com.au

29.     No outside electrical equipment is permitted to be used on stage.

30.     Signed protests in writing must be lodged with the Secretary within one hour of adjudication, together with a deposit of $50.00. This amount will be forfeited if the protest is deemed unsuccessful. In all questions and disputes, whether covered by the general conditions or otherwise, the decision of the Committee shall be accepted as final.

31.     The Committee will endeavour to accommodate all reasonable requests but reserves the right to the final decision. No verbal requests will be considered.

ALL requests must be in writing and forwarded to devonporteisteddfod@yahoo.com.au

32.     All prizes are not refundable or transferable.

33.     All engravings of perpetual trophies are the responsibility of the recipient, to be complete before returning to the Eisteddfod Committee.

34.     Under no circumstances, before completion of the relevant discipline, can a competitor, parent or teacher approach or address the adjudicator.

35.     All care will be taken in compiling the schedule and the program, and the Committee reserves the right to rectify any errors or omissions.

ADDITIONAL MUSIC CONDITIONS

1.       Use of microphone will not be permitted unless specified.

2.       Piano or instrumental accompaniment may be used.

3.       In piano classes arranged music as listed in an examination syllabus will be acceptable.

4.       Competitors must arrange their own accompanist.

5.       Recorded accompaniment must be uploaded to Stardom and be instrumental music ONLY.

6.       The adjudicator’s music score/s, with bars numbered, are to be handed in at the registration desk at least 30 minutes prior to the commencement of the session.

7.       All teachers must have a back-up of music on a phone style device and are responsible for starting the music for the performance. No CD or USB options are available.

8.       PRIOR TO ARRIVAL teachers or students must ensure that the adjudicators copy of all music is stapled together and clearly labelled with competitor's name and class number.  All piano and instrumental competitors must also provide title of piece and composer's name. FAILURE TO PROVIDE MUSIC/LYRICS MAY RESULT IN DISQUALIFICATION.

9.       In all stage, film or musical theatre classes, competitors MUST clearly mark on the adjudicators copy the name of the musical show from which the song is selected.

10.     The Committee will not be held responsible for any original music not claimed on the day of the performance.

11.     Secondary and primary school choir members must be from one specific school. Up to 3 small rural schools may be permitted to amalgamate.

12.     All teachers must wear a badge clearly displaying their name and school to enable them free admission. All parent help will be required to purchase a ticket from the ticket box upon arrival.

13.     All Competitors and accompanists must arrive 15 minutes prior to commencement of session (not class).

14.     All choirs must be 15 to 40 voices unless otherwise stated.

15.     The conductor of any vocal or verse speaking choir may be professional. Members of competing choirs must be bona-fide members of that choir. Conductors must not sing or speak with any choir. Choirs may be disqualified for any breach of this rule.

16.     Original compositions are to be in the hands of the Secretary by the 1st August 2023 together with signed declaration of all original work by composer.

17.     The venue and piano are not available for rehearsals during the competitions, except at the discretion of the Committee.

18.     All groups and/or bands needing stage seating are required to submit a stage seating plan to the Eisteddfod Office before commencement of session. 

19.     MULTIPLE SCHOOL ENTRIES. When entering competitors, teachers should always try to use the students’ names.  If this is not possible (as in Time Warp, groups etc.) teams should be named by school (e.g. SBSC) and a letter or name (e.g. A, B, C or dolphins).  The use of numbers causes confusion in the minds of students and volunteers as they do not correspond with the program numbers.

20.     The backstage area is out of bounds to members of the public. Performers may enter backstage via stage stairs two classes prior to performing for warm up purposes only. Competitors returning to auditorium must use the stage door. Stage wings are out of bounds to all persons except teachers, competitors and accompanists performing in the current class.      

         ACCOMPANISTS:  The following pianists are available for accompanying this year.  Please contact them a few weeks prior to the eisteddfod to ensure their availability on the day required.

          Dominique Baker 0455 568 742 or Petrina Jahnz 0417 509 695

 

ADDITIONAL SPEECH & DRAMA CONDITIONS

1.       The Stage Manager will be in complete charge backstage.

2.       Companies will be allowed 10 mins for setting up their stage and 5 mins for striking.

3.       Groups will be responsible for the provision, safe keeping and removal of their own equipment, properties, costumes, etc.

4.       Groups are urged to have their own stage manager, who will be responsible for all cues i.e. lighting, sound and curtain.

5.       Groups are requested to use a group name NOT competitor names.

6.       Scripture readings must be from the Revised Standard Version. Copies of selections will be forwarded to competitors. 

7.       In “Own selection” recitations one poem ONLY should be performed.

8.       No music or sound effects to be used in mime solos.

9.       Stage plan and lighting lists will be available and will be forwarded to competitors upon request.

10.     MULTIPLE SCHOOL ENTRIES. When entering competitors, teachers should always try to use the students’ names.  If this is not possible (as in Time Warp groups etc.) teams should be named by school (e.g. SBSC) and a letter or name (e.g. A, B, C or dolphins). The use of numbers causes confusion in the minds of students and volunteers as they do not correspond with the program numbers.

11.     Original Poetry

         a)    Competitor is not required to recite poem.

         b)    Competitors may only enter one poem in each class.

         c)    The subject matter to be own choice and the poem to consist of not more than 48 lines. 

         d)     Poems must be on A4 paper and forwarded to the Committee by the 1st August 2023

12.     Time Warp/Space Jump. The first team member creates a scene for 30 seconds. A bell is rung and this actor freezes. The second team member enters and initiates a new scene. The two team members present this new scene for 30 seconds, when a second bell is rung. A third actor enters, and another scene is performed for 30 seconds, when a third bell signals the actors to freeze. The last team member enters, and all actors present another scene for 60 seconds duration and freeze on the fourth bell. The fourth team member leaves the stage, and the remaining three actors resume the scene for 30 seconds from the point at which they froze prior to the entry of the fourth actor. On the fifth bell the third actor exits, and the remaining two actors resume their scene at its point of departure for 30 seconds, when a sixth bell rings, and the second actor leaves the stage. The remaining actor resumes the initial scene for 30 seconds and freezes when a bell indicates the conclusion of the performance.

13.     Creative Individual Performance. 2 or more of the arts (eg. Dance, Music, etc.) may be combined with a spoken word element. Marks awarded for costumes and entertainment value.

14.     A copy of any set piece in speech classes will be supplied on application.  

15.     Stage Door Registration. Teachers are required to provide a list of all competitors to the stage door attendant on arrival. Competitors must sign in and out on this form each time they report backstage. The stage door attendant is in full control of all noise levels and movement in backstage area.

16.     All teachers must wear a badge clearly displaying their name and school to enable them free admission. All helpers will be required to purchase a ticket from the ticket box upon arrival.

17.     Props and Scenery.  Props are defined as simple hand-held items that competitors can bring on stage by THEMSELVES and are only permitted if actually used in the routine/performance. Examples of these are a bunch of flowers, a teddy bear or basket, etc. There will be two chairs, a small table and a coat stand available for competitor use. Each entrant is responsible for placing and removing their items on stage, the STAGE MANAGER MAY assist. Parents and teachers are not allowed to assist with any props. All props must be removed from the venue immediately after use. NO FREE-STANDING SCENERY IS ALLOWED. For clarification regarding this ruling please email: devonporteisteddfod@yahoo.com.au

1.        A competitor’s age shall be determined as at January 1 2023.

2.        All competitors, teachers and assistants must leave the auditorium, backstage and dressing rooms within 15 minutes of the completion of the session. 

3.    Competitors must use the equipment and speakers provided. Any official audio equipment is to be operated by the theatre technician only.

4.    All Music is to be uploaded to Stardom one week prior to the start of the Dance Eisteddfod. Teachers may have a back up copy on a device, and will be responsible for starting the music. No CDs/USBs can be used for performance.

          5.     Curtains may be used for groups only. The time limit for setting and striking stage is 1 min.

          6.    Props and Scenery.  Props are defined as simple hand-held items that competitors can bring on stage by THEMSELVES and are only permitted if actually used in the routine/performance. Examples of these are a bunch of flowers, a teddy bear or basket, etc. There will be two chairs, a small table and a coat stand available for competitor use. Each entrant is responsible for placing and removing their items on stage, the STAGE MANAGER MAY assist. Parents and teachers are not allowed to assist with any props. All props must be removed from the venue immediately after use. NO FREE-STANDING SCENERY IS ALLOWED. For clarification regarding this ruling please email: devonporteisteddfod@yahoo.com.au.

          7.     Propriety.  Make-up, costumes and choreography should be suitable to the age of the dancers and suggestive lyrics/actions avoided.

          8.     CLASSICAL BALLET: Traditional and formal style of ballet that exclusively employs classical ballet techniques.

          9.     NEO-CLASSICAL: Expressive dance based on classical ballet techniques using music from either classical or modern composers.

          10.   CONTEMPORARY: Expressive dance combining elements of several dance genres including modern, jazz, ballroom, lyrical and ballet using mostly modern up to date music.

          11.   CHARACTER/DEMI-CHARACTER: To portray a character through story. Mime or expressiveness with dance using classical techniques.

  12.   JAZZ:  includes cabaret, disco, broadway and musical theatre.

  13.   SONG & DANCE: Any style may be used. All competitors must sing and dance.

  14.   HIP HOP: A grounded style which includes street, breaking, popping locking and commercial choreography.

          15.   FUNK: A strong, powerful aerobic dance made popular in the 1990's and incorporating an "Up-groove".

          16.   NATIONAL: Stylized representation of traditional folk dance from other countries. Dance steps, costume, and music should be authentic of the country represented.

          17.   KICKING GROUPS: All kicks must be from the hip. Open - minimum of 100 kicks.

          18.   Groups must consist of 4 or more competitors

          19.   All championship classes will be held on Sunday afternoon 27th August 2023. 

          20.   Purchase of Dance passes & Season tickets are at your own discretion - NO REFUNDS GIVEN.

          21.   Restricted – Competitors who have not received a 1st or 2nd placing in the relevant dance style entered prior to 2022. Restricted competitors cannot enter Championships. 

         22.    Championships - can only be entered by dancers who have been placed 1st or 2nd in the relevant dance style in the last 3 years, (excluding restricted sections).

23.     Stage Door Registration.  Teachers are required to provide a list of all competitors to the stage door attendant on arrival. Competitors must sign in and out on this form each time they report backstage. The stage door attendant is in full control of all noise levels and movement in backstage area.

PERPETUAL TROPHIES MUST BE RETURNED AT THE BEGINNING OF EACH DISCIPLINE’S EISTEDDFOD WEEK

ADDITIONAL BRASS BAND INSTRUMENTAL CONDITIONS

1.           A trumpet or french horn will be accepted as a brass band instrument.

2.       All OPEN classes time limit is 8 minutes and in all other age groups time limit is 6 minutes, except where otherwise specified (time limit includes piano accompaniment).

3.       A copy of your selection MUST be provided for the adjudicator and bars must be numbered.

4.       Competitors must not use the same item more than once during the competitions nor in more than two consecutive years. No competitor may use the same piece with which he/she has won a first prize at these competitions until an elapse of two eisteddfod years.

5.       NOVICE: One who has not won a first place on a brass instrument at any competition prior to 9th June 2022.

6.       Players may only perform once in any class except Class 170 where three players may interchange.

7.       Band players must wear uniform.

8.       Time limits will be STRICTLY ENFORCED by the official timekeeper.